Site Visits
•
Inspection of the general condition of the property
Maintenance and Repair
•
Immediate response to emergencies or general repairs
Major Items of Expenditure, Exterior and Interior Redecoration
•
Contract administration service for exterior and interior redecoration contracts
and major works
•
Use the expertise of surveyors, architects, structural engineers and other professionals
where necessary
Insurance
•
Arrange insurance cover in respect of the property
•
Deal with insurance claims on behalf of the Client where appropriate
Accounting
•
Collection of ground rents, service charge, and any other payments
•
Submit all relevant accounting records at year end to the Accountant for preparation
of the accounts
•
Prepare an annual estimate of anticipated expenditure
Legal and Statutory Obligations
•
Advice on changes in legal requirements in order to comply with legislation
Health and Safety Risk Assessment, Fire Risk Assessment and Asbestos Management
•
Arrange for Risk Assessments to be carried out to identify and minimise risks and
hazards in the common areas of the property
•
Instruct a Risk/Fire Assessment Officer to conduct a Fire Assessment on all common
areas of the building and implement a general fire policy
•
Instruct an Asbestos Surveyor to access and manage the risks from asbestos in all
communal areas
Company Secretarial Services
•
Update Register of Members, prepare new Share Certificates, complete and file all
necessary statutory forms to Companies House, including the Annual Return, and convening
of Statutory Meetings
•
Convene and attend and take Minutes at Annual General Meetings and Board Meetings
and convening same.
BDLS Enquiries (Solicitors’ enquiries on sale/purchases)
•
Answering solicitors’ enquiries for Vendors/Purchasers, including research and answers
to detailed questionnaires, photocopying of documents, dealing with Notices and
Assignments
Owens & Porter is a full member of ARMA FSA and Ombudsman Services: Property
Portfolio
Our properties cover the area from Wimborne, Poole
and Bournemouth to Highcliffe, Milford-on-Sea
and Lymington.